We previously used the term ‘package’ for a collection (or set) of one or more files,

and now we use the term ‘collection’ for the same set of files.

In this opportunity I would like to elaborate why the use of ‘collection’ is helpful :

1.  First, you can always use a collection of a single file, so we don’t loose anything by using collections.
you can have as many collections as you like (as long you have enough space on disk..)

2.  Sometimes you have set of files which are strongly related and you would like to find them all togethet,

for example – You bought a new house so you might have the following files

1.  Scanned Multipage file of your signed contract
2. Digital file (office) of the contract
3. Scanned Multipage file of all the checks you paid
4. Digital file (excel) of all the payments you paid/received
5. A screen shot of a map of your area

When you search for files releated to the new house you would like to find all you 5 files together. So even for example more ‘files’ have the tag ‘house’ they will not be mixed with those 5 files. Here you can create a collection of your 5 files and then when you tag or search, you refer to the collection. Of course searching individual files is also possible.

1. You can copy, paste and cut single page images by clicking on the viewer (where image is displayed),and pressing ctrl+c/x/p to copy/cut/paste. Please note that the paste is enabled only on ‘tif’ files which is the default image file format in 42Tags.
2. You can select a rectangle and use copy/cut in order to have only part of the image in the clipboard.
3. You can do clipboard operations on multiple pages by opening the ‘reorder pages form’ – see the ‘1-2′ icon in the tool bar. When you see all the pages, select the one you would like – and just copy, cut, paste into it.
4. You can copy / paste files by selecting them on the files list (below the viewer).

Please note that if you open windows explorer, select a jpeg file and paste it into 42Tags – if the viewer is in focus (you clicked on it) then it will be added as a page to the currently selected file. If the files list is in focus, then it will be added as an attachment to the collection, and a new file will be created. Other improvements:

1. Ability to store 42Tags folder on a disk on key. Just don’t forget to exit 42Tags before you pull out the disk on key.
2. Bug fixes.

Do you have a question to ask? Idea to share? Want to start a discussion?42Tags team is listening at http://getsatisfaction.com/42tags/products/42tags_42tags

 Let’s summarize the drag and drop features:

1. You can drag and drop file from the application to windows explorer. When you do so
   all ‘tif’ images will be auto converted to ‘pdf’s so it might take few seconds.. be patient…
2. If you would like to drag and drop multiple files. Multi select while ‘ctrl’ key is down. When you start the drag make sure the ‘ctrl’ is still down…
3. You of course can do the oppsite select multiple files from winsows explorer and drag and drop
   to 42Tags. If you press the ’shift’ key, originals will be deleted.
4. You can drag and drop outlook attachments directly from outlook. outlook email drag and drop will be coming soon…

More features

1. You can send us a feedback using ‘Help->Feedback’ menu.
2. Direct access to our new GetSatisfaction.com forum ‘Help->Getsatisfaction Forum’
3. Bug fixes.

Among the new features:

• Integration for popular email clients (Thunderbird, Incredimail, Outlook, …)
• Use Ctrl + Mouse wheel for zoom in and out in the viewer and in the thumbnails view
• Every new scanned pages is “Best Fitted” as a default which can later be changed.

Many of the features were added in response to users’ feedbacks.

Have a request for a feature? You are welcomed to comment.

I felt that the paper clutter was hindering my productivity and organizational ability.

So I bought a scanner and I started scanning papers. I don’t immediately scan the papers when I receive them – I leave them in a drawer for a convenient time to tend to this kind of task.

I created a hierarchy of folders and I scanned each page into a different “jpeg” file.

At the beginning, everything went well and I was happy, but after half a year, I started feeling that the system wasn’t working well. Why?

1) The most critical problem was having a hierarchy of folders – I quickly got papers that overlapped too many of these folders. For example, when my company bought some equipment and I wanted to save the warranty – then I was forced to decide whether to save it under business, or under warranties (which also include personal, non-business equipment).

2) Scanning each page to a different file is a cumbersome chore. You need to create and rename each file, and view them separately. And I am not talking about reordering pages …

3) I started with two separate folders – one called “docs” and another called “scanned docs”. I put digital content (word, excel, etc.) in the first one and scanned documents in the second. I saw that the separation was poor. There were many documents involving digital and scanned content. An easy example is a CV – when you have your resume in a word file and all your recommendations are scanned. It doesn’t make sense to separate them.

So I decided to search for a solution!

To be continued…

Shimon

Randy mentions some very important time management techniques, that we personally recommend. Among them, some notes about uncluttering your desk – which is what we built 42Tags for.

Thank you LifeHacker for posting this,

and thanks Randy for a terrific lecture.

• What is the one feature you would add?
• What is the one feature you could live without?

We invite you to join our conversation at the comments to this post.

Status messages
We’ve added some descriptive status messages, so that after performing an operation you’ll see what you’ve just done, and be notified that it was indeed processed and saved. Thank you all for bringing this important issue to our attention.

Store the 42Tags folder anywhere

The 42Tags folder that contain all of your documents, can now be placed anywhere on your hard drive, and even on another computer! Just move the 42Tags folder wherever you want, and start 42Tags. Upon startup, you will get this dialog box:

Choose the new location of your documents, and continue working as usual. We strongly recommend backing up this directory wherever it is.

German Localization

42Tags has always supported tags in any language. Notice the Hebrew tags mixed with the English ones below. Now, thanks to Ulrich Alt, we are proud to offer a German localization of 42Tags. Many more languages are on our road-map – so let us know if you are interested in a localization to Your language.

By using 42tags you can easily convert your documents to create TIF files. You can later convert them to PDF, send them by EMAIL or just PRINT or FAX them. 42tags supports all TWAIN compatible scanners, including ADF (Automatic Document Feeder) support. If you don’t have ADF we have a timed scan option included in our software. Our software viewer supports more than 20 types of image formats. 42tags enables you to manipulate your multi-page files by reordering, inserting, rotating, deleting, cropping, importing and exporting your scanned images.

To find out more and download a free trial version, visit our homepage (http://www.42tags.com/), and embark on your journey to a paperless life!